Accounting Assistant

At DAVIS, we're redefining the way people experience construction by building success for all.

The Accounting Assistant assists the Accounting + Financial Reporting department members with the daily processes and procedures of the department while focusing on excellent customer service with vendors. 

ESSENTIAL DUTIES + RESPONSIBILITIES 

• Perform responsibilities with excellence in service, integrity and building relationships as exemplified in DAVIS core values 
• Maintain Accounting records through filing, retrieval, retention, storage, compilation, coding, updating, and purging 
• Initiate the Accounts Payable process by scanning invoices into workflow and coding to proper personnel 
• Distribute vendor payment checks 
• Track the check distribution process in order to respond to vendor inquiries 
• Coordinate lien release distribution and collection process 
• Respond to check and lien release inquiries from internal and external parties 
• Assist with financial statement audit documentation
• Assist with compiling documentation for client audits 
• Perform other duties as assigned 

DAVIS COMMON ATTRIBUTES 

• SAFETY – Consistently works within DAVIS safety standards; promotes safety as a priority with coworkers, subcontractors and external clients 
• TEAM COLLABORATION – Works effectively within their own team and across the organization; promotes team atmosphere and culture; has a positive, can do attitude 
• COMMITMENT TO QUALITY – Applies DAVIS standards to produce high quality work on a consistent basis; produces work that is accurate and reliable, actively demonstrates excellence in service; builds and maintains integrity as a core function of their job and in their relationships with others 
• CHAMPIONS DAVIS BUSINESS – Consistently markets DAVIS business within the scope of their job; actively seeks and / or supports new business opportunities; actively builds relationships and encourages others to do the same

KNOWLEDGE, EXPERIENCE + SPECIAL SKILLS 

*Required
• Minimum of one (1) year of office / administrative experience

• CMiC software experience strongly preferred 
• Construction industry experience strongly preferred 
• Must have the ability to perform in a fast-paced environment* 
• Decision making, research and analytical problem solving skills* 
• Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently* 
• Possess strong verbal and written communication skills, and interact effectively at all levels within the organization* 
• MS Office – Microsoft Word, Excel, Power Point and Outlook experience* 

Technical job knowledge

• Works within established processes to perform accounts payable process steps in CMIC 
• Reviews expense report and timesheet submissions and follows up to ensure accuracy
• Prepares outgoing AP checks accurately and timely (USPS, Overnight delivery)
• Prepares check requests and initiates payments via online payment portals
• Accurately files electronic documents according to department procedures
• Distributes weekly reports
• Accurately distributes incoming department mail

PHYSICAL JOB DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reaching above and below, stooping, kneeling, crouching, and bending. The employee must occasionally lift / carry / move up to 25 pounds. Manual dexterity to operate office equipment, file, and perform specialized skills. Needs a high degree of concentration in a busy office environment. 

WORKING CONDITIONS 

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may require some travel for conferences, educational sessions, and other company events. 

The noise level in the office work environment is usually moderate. 

While performing the duties of this job, the employee may be exposed to higher noise levels and hazardous working conditions when working at job sites. Safety precautions must be taken and resources will be provided. 

NOTE: The above statements are intended to describe the general nature and level of the work being performed by people assigned this job. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job.

The base salary (or hourly) range for this position is

DAVIS is committed to providing our employees with a competitive total compensation package that enhances your quality of life. DAVIS offers a 100% employer-paid health care plan (to include family), life insurance, short- and long-term disability benefits, and an annual contribution to your HSA. DAVIS also offers annual incentive bonus, paid time off + annual holidays, financial benefits (401(k), Roth, and ESOP), FSAs, fertility and family-forming assistance, and continuing education. Additional benefits include Employee Assistance Program (EAP), on-site fitness center, and parental leave. Eligible employees are provided a company vehicle or an auto allowance to support business activities.

The compensation and benefits information are provided as of the date of this posting. Benefits and incentive compensation may be subject to applicable eligibility. DAVIS reserves the right to modify compensation and benefits at any time, with or without notice, subject to applicable law.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

At DAVIS, our vision is to build a culture that is innovative, connected, and balanced.